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2002/03 Annual Service
Plan Report
Ministry of Advanced Education |
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Appendix A —
Statutes Administered by the Ministry of Advanced Education
Access to Education (repealed effective March 31, 2002)*
Accountants (Certified General)
Accountants (Chartered)
Accountants (Management)
Applied Science Technologists and Technicians
Architects
Architects (Landscape)
College and Institute
Engineers and Geoscientists
Industry Training and Apprenticeship
Institute of Technology
Music Teachers (Registered)
Open Learning Agency
Private Post-Secondary Education
Public Education Flexibility and Choice
Royal Roads University
Sea to Sky University
Technical University of British Columbia (repealed effective
March 31, 2003)
Trinity Western University Foundation
University
University Foundations
University of Northern British Columbia (repealed effective
July 15, 2002)
Workers Compensation (s. 3 (6))
Appendix B —
Performance Measure Technical Definition and Data Source
| 1. Number of degrees,
diplomas and certificates awarded in the public system |
| Measure Definition |
This measure is a count of credentials,
apprenticeship certificates and certifications awarded (issued)
by public post-secondary institutions and the Industry Training
Apprenticeship Commission (ITAC) in the 2001/02 academic year.
The credentials counted are formal qualifications, as opposed
to certificates of attendance, issued upon completion of formal
program requirements by students at public institutions in British
Columbia. Credentials are counted in the academic year (September
to August) and will include those awarded at the traditional
spring and late fall convocations. |
| Data Source |
University credential counts are provided
by The University Presidents' Council (TUPC). College, university
college and institute data are obtained from the Ministry Post-Secondary
Central Data Warehouse. Apprenticeship credentials for 2001/02
were obtained from the Apprenticeship Information Management
System (AIMS), which will be retained as the main data source
for apprenticeship certificates by the Industry Training Authority.
Over time, enhancements will be introduced by the Authority
to expand data requirements for institutions and private trainers
to capture trainees in other industry training programs funded
by the Authority. |
| 2. Mandate, roles and
responsibilities of the system reviewed |
| Measure Definition |
This is a qualitative measure of specific Ministry activity
and performance will be assessed by whether the intended activity
was undertaken and completed by the Ministry as identified. |
| 3. Number of credit
transfer agreements |
| Measure Definition |
This measure is a count of active course transfer agreements
registered between April 1, 2002, and March 31, 2003. |
| Data Source |
The Online Transfer Guide includes the BCCAT Course to Course
Transfer Database, and is the formal record of all transfer
agreements in the British Columbia post-secondary system. BCCAT
updates its records continuously throughout the year as institutions
report new articulation agreements and request deletion of obsolete
agreements. BCCAT reports on the number of transfer agreements
in the system in an Annual Report, which is submitted to the
Ministry each year in April. |
| 4. Enactment of enabling
legislation |
| Measure Definition |
This is a qualitative measure of specific Ministry activity,
and performance will be assessed by whether the intended activity
was undertaken and completed by the Ministry as identified. |
| 5. Number of new FTEs
enrolled in online learning |
| Measure Definition |
This measure is a count of actual FTEs delivered by institutions
for online learning programs. |
| Data Source |
Institutions provide the Ministry with enrolment reports (actual
full-time equivalent [FTE] counts on an annual basis). These
reports show the breakdown of the educational activities at
the institution by identifying the actual number of FTEs delivered
for that year. University FTE enrolments are based on reporting
guidelines from The University Presidents' Council (TUPC) Database
Glossary of Terms and Definitions. College, university college,
and institute FTE enrolments follow the Audited Enrolment Reporting
Manual (1990 and 1995).
Note: the 2002/03 actual FTE data included in this
report are estimates provided by post-secondary institutions
on the basis of a preliminary review of their enrolment records.
Prior to this year, institutions were not required to submit
audited enrolment reports to the Ministry until the end of
June each year. The Ministry is currently working with institutions
to ensure this information will be available for inclusion
in the annual Service Plan Report in future.
|
| 6. Student outcomes
— critical thinking, communications, problem solving |
| Measure Definition |
This measure provides a percentage based on the number of
college, university college, and institute students who indicated
their program prepared them 'very well' or 'well', and the number
of university graduates who indicated their university help
was 'very high' or 'high'. |
| Data Source |
There are currently two student outcomes survey projects in
British Columbia: The British Columbia University Baccalaureate
Graduate Survey (UBGS), and the British Columbia College
and Institute Student Outcomes Survey Project (CISO). The UBGS
is an annual survey of baccalaureate graduates for the five
public universities in British Columbia. Data are collected
on graduates of baccalaureate programs (excluding graduates
from medical and dental programs, international students, and
those currently living outside North America), two and five
years after graduation. The CISO is an annual survey of former
students of public colleges, university colleges, institutes
and the Open Learning Agency. Data are collected through a telephone
survey of students who have completed all or a significant portion
of their programs within the last 9 to 20 months. Data are reported
for the year in which students were surveyed, that is, results
for 2002/03 are based on the CISO and UBGS surveys conducted
in 2002.
The percentage of students who indicated they gained specific
skills is reported along with the calculated margin of error
for this question on the survey. The margin of error calculation
allows us to say that we are 95 per cent confident that if
we asked all eligible students the same question we would
get the same result as from those who answered the survey
question, plus or minus a few responses one way or the other
(i.e., between 71 per cent and 73 per cent of college, university
college and institute students believe their education program
prepared them to write clearly and concisely).
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| 7. Student outcomes
— usefulness of education in performing job |
| Measure Definition |
This measure provides a percentage based on the number of
college, university college and institute sector students who
indicated their program was 'very useful' or 'somewhat useful',
and the number of university graduates who indicated their university
education 'very useful' or 'somewhat useful'. |
| Data Source |
Data are reported for the year in which students were surveyed,
that is, results for 2002/03 are based on the CISO and UBGS
surveys conducted in 2002. Note: this question will only be
asked of university graduates two years from their date of graduation.
Data will only be available every two years for the university
sector.
The percentage of students who indicated they gained specific
skills is reported along with the calculated margin of error
for this question on the survey. The margin of error calculation
allows us to say that we are 95 per cent confident that if
we asked all eligible students the same question we would
get the same result as from those who answered the survey
question, plus or minus a few responses one way or the other
(i.e., between 76 per cent and 78 per cent of college, university
college and institute sector students found the knowledge
and skills they acquired from their education was useful in
performing their job).
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| 8. Tuition policy |
| Measure Definition |
This is a qualitative measure of specific Ministry activity,
and performance will be assessed by whether the intended activity
was undertaken and completed by the Ministry as identified. |
| 9. Establishment of
results based block funding |
| Measure Definition |
This is a qualitative measure of specific Ministry activity,
and performance will be assessed by whether the intended activity
was undertaken and completed by the Ministry as identified. |
| 10. Number of new computer
science, electrical and computer engineering student spaces |
| Measure Definition |
This measure is a count of actual FTEs delivered by institutions
for computer science, electrical and computer engineering degree
programs. |
| Data Source |
2002/03 actual FTE data included in this report are unaudited
estimates provided by post-secondary institutions on the basis
of a preliminary review of their enrolment records. |
| 11. Number of new social
child protection worker student spaces |
| Measure Definition |
The measure is a count of actual FTEs delivered for Bachelor
of Social Work and Bachelor of Child and Youth Care programs. |
| Data Source |
2002/03 actual FTE data included in this report are unaudited
estimates provided by post-secondary institutions on the basis
of a preliminary review of their enrolment records. |
| 12. Number of new RNs,
LPNs, and other Allied Health student spaces |
| Measure Definition |
The measure is a count of actual FTEs delivered by institutions
for registered nurse, licensed practical nurse, residential
care aide and other allied health professional programs. |
| Data Source |
2002/03 actual FTE data included in this report are unaudited
estimates provided by post-secondary institutions on the basis
of a preliminary review of their enrolment records. |
| 13. Number of new medical
school student spaces |
| Measure Definition |
The measure is a count of actual FTEs delivered by UBC (and
eventually UVic and UNBC when the Island and Northern Medical
Programs are underway) for medical programs. |
| Data Source |
2002/03 actual FTE data included in this report are unaudited
estimates provided by post-secondary institutions on the basis
of a preliminary review of their enrolment records. |
| 14. New medical school
facilities |
| Measure Definition |
This is a qualitative measure of specific Ministry activity,
and performance will be assessed by whether the intended activity
was undertaken and completed by the Ministry as identified. |
| 15. Number of new training
spaces |
| Measure Definition |
This is a measure of the number of FTEs delivered by institutions
for ELTT programs and of the number of apprenticeship training
program seats spaces funded in 2002/03. |
| Data Source |
2002/03 actual FTE data estimates and Apprenticeship Information
Management System (AIMS). |
| 16. Number of leading
edge chairs funded |
| Measure Definition |
This is a measure of the amount of provincial government funding
provided to the Leading Edge Endowment Fund for the purpose
of supporting BC Leadership Chairs. |
| 17. Funding support
for research |
| Measure Definition |
This is a measure of the funding support for research. |
| 18. Student aid application
turnaround time |
| Measure Definition |
This is a measure of the average number of days the Ministry
takes to process an application for student financial aid from
the date a complete application is received to the time a decision
on funding eligibility is determined and communicated. |
| Data Source |
Data on turnaround time is generated from reports from the
Student Financial Aid System, and administrative database operated
by the Student Services Branch, Ministry of Advanced Education.
|
| 19. Ministry program
management budget as a percentage of overall Ministry budget |
| Measure Definition |
This is a quantitative measure calculated as a ratio of total
program costs to total operating costs, by fiscal year. |
| Data Source |
The results are measured by comparing the program management
costs to the total operating costs for the Ministry. The source
of the expenditure (actual) information is 2002/03 Public Accounts. |
| 20. Minister's advisory
board appointed |
| Measure Definition |
This is a qualitative measure of specific Ministry activity,
and performance will be assessed by whether the intended activity
was undertaken and completed by the Ministry as identified.
This measure reflects the Minister's commitment to create a
Minister's Advisory Council, as indicated in her presentation
to open Cabinet in November 2001. |
| 21. Regulatory requirements
eliminated |
| Measure Definition |
This measure is a count of the actual number of Ministry regulatory
requirements that have been removed. |
| Data Source |
Data are collected by reference to the Ministry's regulatory
count. |
| 22. Establishment of
accountability framework |
| Measure Definition |
This is a qualitative measure of specific Ministry activity,
and performance will be assessed by whether the intended activity
was undertaken and completed by the Ministry as identified. |
Appendix C —
Performance Measure Changes from 2001/02 and Status for 2003/04
| Performance Measure (2002/03) |
Change in Measure from 2001/02 Service
Plan Report |
Status of Measure for 2003/04 Service
Plan and Service Plan Report |
| 1. Number of degrees, diplomas and certificates awarded in
the public system |
This report includes data for the entire public post-secondary
education system for 2001/02. |
The baseline data calculation for this measure was adjusted
to reflect recent information provided by post-secondary institutions.
This measure was retained for the Ministry Service Plan 2003/04
with minor changes to the measure wording.
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| 2. Mandate, roles and responsibilities of the system reviewed |
Status is reported for the full year 2002/03. |
This performance measure was included in Ministry Service
Plan 2003/04. Consultation is expected to be completed in 2003/04
and legislation introduced. |
| 3. Number of credit transfer agreements |
Data are reported for 2002/03. |
This measure has been expanded for 2003/04 to include block
transfer arrangements as well as course to course transfer agreements.
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| 4. Enactment of enabling legislation |
Status is reported for the full year 2002/03. |
This measure was completed in 2002/03 and was not included
in the Ministry Service Plan 2003/04. |
| 5. Number of new FTEs enrolled in online learning |
Data are reported for 2002/03. |
The wording of this measure was changed in the Ministry Service
Plan 2003/04. |
| 6. Student outcomes — critical thinking, communications,
problem solving |
Data included in the Service Plan Report for 2001/02 for university
graduates did not fully align with the information included
for the college, university college and institute sector. The
data reported for 2002/03 (based on the 2002 outcomes surveys)
are more appropriate for this measure. |
This measure was included in the Ministry Service Plan 2003/04,
with significant changes to the definition of the measure. Data
for 2003/04 will be reported for additional skill categories,
and will include data for the university sector. As well, changes
were made to the CISO survey questionnaire to ensure that skill
categories were comparable with those included in the UBGS survey.
|
| 7. Student outcomes — usefulness of education in performing
job |
Data included in the Service Plan Report for 2001/02 for university
graduates did not fully align with the information included
for the college, university college and institute sector. The
data reported for 2002/03 (based on the 2002 outcomes surveys)
are more appropriate for this measure. |
The wording for this question was changed for the 2002 outcomes
surveys. The actual question students were asked to respond
to on the survey used the words 'knowledge and skills' as opposed
to 'education'. This is how the data are reported in this report.
The wording for this measure reflects this change in the Ministry
Service Plan 2003/04. |
| 8. Tuition Policy |
Status is reported for the full year 2002/03.
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This measure was completed in 2002/03 and was not included
in the Ministry Service Plan for 2003/04. |
| 9. Establishment of results based block funding |
Status is reported for the full year 2002/03. |
This measure was completed in 2002/03 and was not included
in the Ministry Service Plan for 2003/04. |
| 10. Number of new computer science, electrical and computer
engineering student spaces |
Data are reported for 2002/03. |
The wording of this measure was changed for the 2003/04 Service
Plan. |
| 11. Number of new social/child protection worker student spaces |
Data are reported for 2002/03. |
The wording of this measure was changed for the 2003/04 Service
Plan. |
| 12. Number of new RNs, LPNs and other Allied Health students
spaces |
Data are reported for 2002/03. |
The wording of this measure was changed for the 2003/04 Service
Plan. |
| 13. Number of new medical school student spaces |
Data are reported for 2002/03. |
The wording of this measure was changed for the 2003/04 Service
Plan. |
| 14. New medical school facilities |
Status is reported for the full year 2002/03. |
Progress towards this measure was considered to be substantial
enough in 2002/03 that the measure was not included in the 2003/04
Service Plan. |
| 15. Number of new training spaces |
This report only includes ELTT FTEs delivered by public institutions
and apprenticeship technical training days. The 2001/02 Service
Plan Report included a baseline number that is no longer applicable
in light of program restructuring that was initiated in 2002/03. |
The new Industry Training Authority will develop accountability
measures as a requirement of their business plan and legislative
mandate. In 2003/04, significant changes in industry training
will impact program delivery. In order to ensure an orderly
transition to a new model of industry training, baseline
data will need to be collected in 2003/04. |
| 16. Number of leading edge chairs funded |
The Ministry Service Plan Report, 2001/02 indicated this measure
would be a count of the number of BC Leadership Chairs established
in a given fiscal year, with a target of establishing a baseline
in 2002/03. However, the Ministry's total funding commitment
to the LEEF was completed in 2002/03, two years ahead of schedule.
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The Ministry no longer has responsibility for directly awarding
BC Leadership Chairs. Therefore, it is no longer appropriate
to include a count of Chairs awarded within Ministry strategic
reporting. This measure was considered complete in 2002/03 and
was not included in the 2003/04 Service Plan. |
| 17. Funding support for research |
The Ministry Service Plan Report 2001/02 included a revised
definition and target for this measure. This report includes
information on the original measure and target from the Ministry
Service Plan 2001/02. |
The wording for this measure was changed in 2003/04. The new
performance measure will reflect total research revenue received
by British Columbia universities from federal, provincial,
and other funding sources. |
| 18. Student aid application turnaround time |
The Service Plan Report 2001/02 reported a performance target
for 2001/02 of 17 days. |
This measure is included in the 2003/04 Service Plan. |
| 19. Ministry program management budget as a percentage of
overall Ministry budget |
The Service Plan Report, 2001/02 reported a baseline value
of 1.14 per cent. This number was restated in 2002/03 to maintain
consistency with revisions made to fiscal results due to the
incorporation of ITAC administrative costs in the Ministry overall
administration cost. The restated number for 2001/02 is 1.69
per cent. |
This measure is included in the 2003/04 Service Plan. |
| 20. Minister's advisory board appointed |
This measure was not included in the Service Plan Report 2001/02.
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This measure was not included in the 2003/04 Service Plan. |
| 21. Regulatory requirements eliminated |
Status is reported for the full year 2002/03. |
The wording for this measure was changed in 2003/04. |
| 22. Establishment of accountability framework |
Status is reported for the full year 2002/03. |
This wording of the measure was changed for the Ministry Service
Plan 2003/04 to reflect progress achieved in the framework development.
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Appendix D —
Glossary of Performance Planning and Reporting Terms
Annual Report —
A New Era Update |
A Ministry document for fiscal year 2001/02.
Although the Budget Transparency and Accountability Act
(BTAA) as amended takes effect for the 2002/03 fiscal year,
and does not technically apply to reports for 2001/02, the intention
is that the report should resemble future reports under the
BTAA to the extent that is appropriate and practicable in the
current circumstance of change of government and extensive reorganization. |
Annual Service
Plan Report: |
A Ministry document required by the amended
BTAA from fiscal year 2002/03 onwards. This report may contain
information normally found in a traditional annual report, with
the additional requirement that a Ministry's performance in
meeting its service goals and targets is emphasized in the document.
The document must link directly back to the Ministry's corresponding
service plan. In addition, the document must contain a signed
statement from the responsible minister to the effect that the
minister is accountable for the actual results reported. |
| Core Business area: |
A set of key activities or programs or
budget areas related to the purpose, role and mandate of the
Ministry. Most ministries will have three to six core business
or program areas. |
| Efficiency measure: |
Measuring the relationship between the amount
of input (usually dollars or employee time) and the amount of
service output or outcome of an activity or program. |
| Full-time equivalent: |
(FTE): The equivalent of one person working
1,827 hours in one year; includes employees whose salaries are
paid directly from the Consolidated Revenue Fund. In the case
of students an FTE is the equivalent of one person taking the
full annual course load. |
| Goal: |
Goals are the long-term ends that the Ministry
(or a business or program area) wants to achieve in fulfilling
its mandate and mission. Goals must be realistic and achievable. |
| Input measure: |
A measure of the amount of resources (dollars
and FTEs) used to undertake a function. |
| Mission: |
The reason for the Ministry's existence.
The statement identifies what the Ministry does, why it does
it, and for whom. It also reminds the public and other government
entities of the unique purposes promoted and served by the Ministry.
The Ministry's goals, objectives and strategies must be consistent
with its mission statement. |
| Objectives: |
Objectives are concise, realistic, results-oriented
statements of what service results a Ministry or core service
area achieves in the short term on the way to accomplishing
its goals. Objectives must be stated in a way that clearly communicates
what is to be achieved and measured or assessed, and when. |
| Outcome measure: |
Measuring the results and consequences or
changes in conditions, behaviours or attitudes that indicate
progress in achieving a program's or Ministry's mission and
goals. Outcomes may be immediate, ultimate, or somewhere in
between. |
| Output measure: |
A measure of the level of service provided
by a program (i.e., what and how much came out of a program
or service.) The measurable unit can be a number, percentage
or ratio. |
Performance
measure: |
A performance measure (sometimes referred
to as an indicator) can be used to measure/indicate the degree
of success a Ministry has in achieving its goals and objectives.
When a measure has a specific numeric value attached to one
aspect of the performance under consideration, it is then typically
referred to as a performance indicator. |
| Performance plan: |
See Service Plan
Note: The amended BTAA (August 2001) adopts the term "Service
Plan" to replace the previously used term, "Performance Plan".
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| Performance target: |
Targets express pre-set, quantifiable performance
levels to be attained at a future date. |
| Planning context: |
Summary information for critical thinking
about, deciding on, and preparing a future course of action.
A planning context assesses the Ministry's internal strengths,
weaknesses, challenges and opportunities. The context examines
factors within the Ministry that can positively or negatively
affect its ability to accomplish its mission, goals and objectives.
The planning context also assesses external forces that significantly
affect the Ministry. |
| Program: |
A set of activities with clearly defined,
dedicated resources and common measurable objectives that are
coherent and consistent. |
| Result: |
A consequence, issue or outcome of an action
or series of actions. Often used synonymously with "outcome"
and/or "output." |
| Service plan: |
A plan that describes a Ministry's purpose
or mission, its direction or vision, its goals and objectives,
the operational strategies and resources it intends to use to
achieve those objectives, and how it will know if it has been
successful (i.e., through the use of performance measures and
targets.) |
| Strategic context: |
The strategic context of a service plan
provides high-level information that describes where a Ministry
is now. It usually includes a Ministry's vision, mission, values
and planning context. |
| Strategic plan: |
The high-level, government-wide corporate
document that outlines the government's vision, mission, values
and key priorities for the medium to long term. |
| Strategies: |
Strategies are the actions that describe
how objectives are to be achieved. Other terms used to describe
strategies are programs, projects, initiatives and activities,
among others. |
| Values: |
The value statement expresses a Ministry's
core values or fundamental beliefs. Values define the Ministry's
management style, organizational values, and code of conduct
for personal and organizational behaviour. |
| Vision: |
A clear and compelling picture of a Ministry's
preferred future, where the Ministry is going, and where it
wants to be. This vision must be sufficiently desirable and
challenging to motivate and inspire Ministry employees and influence
decision-making. |
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